Ready to learn more about having your dream wedding at Heritage Farm? Here are your next steps:

© 2019 by Heritage Farm & Events, LLC

Phone 765-860-1220

4175 N. 1200 W Flora, IN 46929

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Kokomo farm wedding, kokomo barn wedding, Indiana barn wedding, Indianapolis barn wedding, Lafayette barn wedding

Venue Selection Spreadsheet

The most frustrating part of finding a venue is the initial research. Much like the college application process, venues and their websites are all completely different. They offer a variety of information in various places, and sometimes they don’t offer any information at all, which is even more fun. Try not to get too frustrated by this. If you can’t find answers on a venue’s site, use the spreadsheet below to reach out with your questions via email. Often venues are stingy with info online, but if approached, they have a marketing packet ready to share that has a lot of the initial information you are looking for.
 

Our research spreadsheet for wedding venue ideas tends to include the following columns:
 

  • Name of Venue
     

  • Location
     

  • Capacity: Make sure the capacity fits your event. 
     

  • Availability: If it matters to you.
     

  • Type: Such as farm, barn, park.
     

  • Layout: Note if it has space for all aspects of your wedding (ceremony, cocktails, reception). Sometimes this isn’t clear till a site visit.
     

  • Rates: Enter the rough info available online. In a later column as you narrow things down, I recommend you create a “My Cost” line (see below).
     

  • Website: You can easily go back and remind yourself with photos on the venue’s site.
     

  • Restrictions: Does the website list any major restrictions, such as a definite end time, that would affect your decision?
     

  • Parking/Transportation: Make any notes regarding parking availability and other transportation considerations.
     

  • Facility Extras: List here any items included with the venue: A/V equipment, chairs, tables, linens, etc.
     

  • Caterer: See if they have restrictions on catering, such as an in-house caterer or a preferred list of caterers you are required to work with.
     

Once you’ve done your initial online research and have a healthy list of places you’re interested in, we recommend going back to the venues you like the most and giving yourself a VERY rough sense of what this venue will cost you. Things to consider: what it will cost for your size and timing of the event (for example, will you need to pay for an extra hour?); what extras are included (chairs and tables means cheaper rental costs down the line, free parking means no transportation needed)?
 

  • Please note this line item could just LIST these factors all in one place—you don’t need to necessarily know the monetary value (yet). For now, a list will let you do a quick rundown and remember “Hey, this cheap venue is awesome but I need to provide transportation, all rentals, and use a restricted expensive caterer, while this other more expensive venue has a lot of items included—hence, the costs probably balance out.”
     

  • You can also use that draft budget of yours and create different versions of the budget for each venue you’re considering. There you can get more detailed and add in actual venue costs, rental costs, etc., for each venue. This will give you a hard look at how different the venues really are and can help you make that final decision.